By Law, Every Contractor Working on a City Construction Project Must:

1. Pay a specified minimum wage (City, State, or Federal);
2. Exert “maximum effort” to reach minimum hiring goals
   for minorities and women:
   
   1. 25 % of total work hours to minorities; and
   2. 6.9% of total work hours to women.

Before Starting Work

Before starting work, contractors must contact the CEO with:

1. Your city project manager, or
2. City Bureau of Purchasing staff, or
3. If you are a subcontractor, by your general contractor or your upper tier contractor.

⚠ GCs & upper tier contractors: you risk penalties if you neglect to tell your subs.

How to Register

Follow the registration process on the Registering with CEO page.

When Work Starts

When work starts, contractors must do the following:

1. Keep daily records of attendance, demographics, trade worked, etc.
   • Daily Attendance and Work Description (PDF)
   • Daily Attendance and Work Description (Word)
   • Daily Gender Ethnicity and Trade (PDF)
   • Daily Gender Ethnicity and Trade (Excel)
   
   ⚠You must keep the ‘dailies’ on site and available for inspection at all times.
   
   
2. Submit weekly payroll reports.
   • If federal or state prevailing wages, contractors must certify the reports.
   • If the City’s Living Wage, contractors do not have to certify the reports.
   • ⚠ Due no later than 30 days after the pay date
   • In one of three data formats:
     • CSV (comma-separated values)
     • XLS or XLSX (Excel)
     • XML (extended markup language)

Payroll Report Forms and Directions

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